Exhibition terms and conditions

Key dates

Submission dates: 6th April - 1st July

Selected artists notified by: 10th July

Artwork arrival: 10th August

Exhibition: 12th - 23rd August

Private viewing: 12th August 6pm-8pm

Artwork collection: 24th August

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General information​

Theme - All things hidden and unseen

This can be interpreted however you want, the theme is to be used as a guide however please don't feel contained by it. Our primary aim is to showcase and celebrate the creativity of disabled and neurodivergent artists, wherever they are in their creative journey. 

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The exhibition will be held at Gallery 24 on Snig Hill, Sheffield. It is a local gallery in Sheffield city centre. It has a local-owned bar next door with good footfall, particularly during the weekends.

There are toilet facilities, including an accessible loo and level access to the exhibition space.

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We welcome all UK artists who identify as disabled and/or neurodivergent to submit artwork.

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The submission fee is non-refundable.

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All profits are diverted back to our organisation to continue supporting disabled and neurodivergent artists, our community work and continuing to offer opportunities for our artists. 

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Submission fees go towards the cost of creating these opportunities, such as venue and equipment hire, volunteer expenses and subsiding some costs for those experiencing significant financial hardship.

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Accessibility

We aim to make the exhibition as accessible as possible from the submission form to the exhibition. Please contact us about any questions or queries, or ways that would support you in participating. ​

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Entry prices and concessions

We are expecting that we will have space for at least 1 piece of artwork per artist, however unfortunately our submission fee does not guarantee entry. We aim to keep our fees financially accessible. Our fees covers volunteer expenses, venue hire, curation and other necessary materials for the exhibition. 

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(Low income costs available)

Fees:

Up to 5 artwork - £10

Up to 10 artworks - £16.50

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If selected:

We charge based on the wall space, not per artwork, we hope this allows you to showcase more artwork, and therefore more opportunity to sell. When submitting your artwork please be aware of these fees. ​We will tell you how many of your artwork submissions have made it into the exhibition and you will be charged based on the space all of your art pieces selected take up. The measurements are flexible, for example if your artwork collectively takes up 35cmx70cm worth of space, this is the same as a 50cmx50cm space. Please refer to the image attached at the bottom of the terms and conditions to make further understand how the charges work. 

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Up to 25cm x 35cm - £12

Up to 50cm x 50cm - £28

Up to 100cm x 100cm - £50

3D artwork (table standing) has a flat fee of £16

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Accepted artwork

We are able to accept paintings, drawings, canvas, mixed media, hung textiles, original poetry, photography and more. Original artworks are preferred however digital artwork is accepted. If you want to sell prints, or digital art prints, zines etc, this will be possible, at no cost, if selected to exhibit.

There are no maximum size however please refer to the fees to workout how much you would pay. ​If you are unsure about your artwork, or have other ideas as to how you want to use your wall space, please get in contact with us. 

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We have some, but limited space for 3d sculpture work, your sculpture work should not exceed 50cm in any direction. 

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Unfortunately, we do not have the resources for digital display or video equipment, however we can play music. 

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If you have any other art pieces not covered here or creative ideas as to how you want to use your space, please get in contact with us. 

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Not accepted

Unfortunately this exhibition can not accept installation work.

We will not accept any work that would infringe copyright or trademarks or artwork that is not your own. 

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Online Gallery

All artwork submitted will be shared in our online gallery. If your artwork is for sale there is a 15% commission on artwork sold online (this does not apply if your artwork is in the physical exhibition). 

 

Online only artwork: If you are not exhibiting in the in-person exhibition, you will be contacted to arrange postage to the buyer. All postage costs are passed on to the buyer and not deducted from your sale price. You will be given postage costs and you will arrange postage.

 

In-person sales - If your artwork is available in-person, artwork will be collected by the buyer. If the artwork has been sold online, we will sort postage at the end of the exhibition. ​

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Pricing artwork

When pricing your artwork, ensure you have considered all the fees so you receive a sale you deserve. 

For example: 

A4 artwork priced at £60.

A 5% processing fee- £57

£51 - wall hanging fee = £45

Ensure you cover your materials, any framing and your time. 

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Pick up and drop-off service

We offer a pick-up and drop-off service of artists work within a 5 and 10 mile radius of Sheffield city centre. This costs £10 for 5 miles and £18 for 10 miles to pick-up and drop-off any number of artwork. Please contact directly to arrange. If you live further away, we may still be able to offer this service depending on your location, please note this may be subject to additional charges. 

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Posting artwork

Artists that are sending their work are responsible for ensuring the artwork is sent to the correct address. The address will be provided if selected. Nirvanas arts Collective can not be held responsible for artwork damaged in transit before and after the exhibition, therefore please ensure you pack your artwork securely to avoid damage.

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At the end of the exhibition, your artwork will be posted within 7 days of the final day of the exhibition, using the materials your artwork was originally sent in. We will request the necessary postage to be reimbursed to us prior to shipment. We will not ship artwork without the correct coverage, even if the artist wants to risk it. We will let you know how much the postage is; we will only be using royal mail. 

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Presentation of artwork

Art work that is framed or on a canvas to ensure safe and secure hanging must be hung using D-rings. If your artwork is heavy or bigger than A3, you must use straphangers on the back of your frame, to ensure you artwork is secure. We know that some artwork will be not be framed or on a canvas, please contact us if you have any questions. When you are selected, we aim to let you know how best to present your artwork to ensure safe hanging. Artwork that is not presented correctly or is not secure may be denied entry or a fee will be charged for us to ensure your artwork is safe. 

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Presentation service

If you do not feel confident or find difficulty correctly framing your artwork, we can sort this for you. Please know we would be screwing nails into your frame/canvas that will leave a hole if removed. All materials are provided in the price. 

Artwork up to A3 - £5

Bigger artwork - £10

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Art work pricing/commission

Artwork does not need to be for sale. However for artwork on sale, there is only a 5% commission charge to cover processing fees. Sales taken online will be liable for 15% commission. Postage costs are passed onto the buyer and not deducted from the artists sale price. 

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Marketing

When you submit your artwork you are agreeing to your artwork being shared on our social media platforms and other marketing materials. Your image will only be used in relation to this exhibition and not other events.

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Insurance and liability

Artists must have their own insurance to cover potential theft or damage of any artwork prints and other items displayed in the exhibition. Unfortunately our own insurance can not cover this. To minimise the risk of this occurring, ensure you follow our guidance about framing artwork as this minimises risk. 

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Delivery

Artists will be able to drop their artwork off in-person on the 10th of August. Please refer to the 'posting artwork' section for postal submissions. We offer a collection service the week prior to the exhibition, refer to the 'pick up and drop-off service' section. 

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Collection 

Artists who are collecting their artwork must do so on the 24th of August. We provide further details of time slots once selected.  Anyone who is unable to arrange collection in-person on that day may be able to arrange a more suitable time however this is at our discretion.

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Artwork selection

We aim to showcase as many artists as possible without overcrowding the space. All decisions are final, unfortunately. If artwork arrives damaged, incorrectly framed or art work has significant discrepancies from the submission details, we hold the right to deny entry. This is because we curate our space assuming measurements are correct and ​

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Workshops

If you are interested in running a workshop during the exhibition, please get in contact. We will advertise all workshops and we can process all payments, if the artists would prefer this. We charge £15 per hour workshop - this covers our set-up time, organisation and advertisement. This is payable by invoice.

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If you would like to run a collaborative workshop, this may be because you need additional support to deliver the workshop. All profits (once materials are accounted for) will be split 50/50. 

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Prints and merchandise

Any participating artists can sell any prints, cards, zines or merchandise. Please let us know if you plan to sell any of these. When we contact you regarding your acceptance into the exhibition, we will ask for further details, to ensure we have the space and resources. Depending on demand, we may not have space for all interested artists to be able to sell prints. Please note we will take 20% commission on these items, however there is no cost to displaying them at the exhibition.

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Additional support

If you have a community membership, 1:1 support is available to book. You may choose to use this time to be supported to submit the application, or discuss any creative ideas you have, select artwork, develop your creative skills or anything else you feel would support you and your creativity. 

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